Boutique downtown Tampa law firm is immediately seeking an energetic Legal Assistant/Scheduler for their growing practice. The ideal candidate will have at least 5 years’ experience, ideally in 1st and 3rd Party Defense Litigation. This position provides critical support to the office including administrative duties, case load management, and scheduling. Attention to detail, great organizational skills for pending numerous assignments as well as follow-up skills are required. Must have the ability to communicate clearly, accurately and tactfully and must have the ability to work independently in a fast-paced deadline driven environment. Strong knowledge of legal terminology, Court rules/procedures and E-filing procedures are a must.
Duties and Responsibilities include but are not limited to:
- Assist attorney(s) by opening new files, calendaring deadlines, ensuring deadlines are met, and inputting information into case management systems as required by clients
- Scheduling depositions, hearings, mediations, and examinations under oath, as well as preparing any required documents for same and preparing hearing materials as needed to meet local rules and coordinating court reporters as needed
- Drafting all pleading shells, to include Complaint responses, discovery responses, outgoing discovery, subpoenas, and motions, as well as orders and correspondence as needed
- Responsible for filing all pleadings with the court using the E-filing Portal as well as county specific software as required
- Research file documents to determine and identify relevant information and witnesses
- Draft subpoenas for non-party documents, including organizing incoming documents, and responding to requests for copies
- Maintain attorney’s calendar, to include coordinating phone calls, hearings, depositions, reinspections, deadlines (to include trial deadlines if applicable), etc.
- Responsible for learning various client software systems and ensuring documents are uploaded or downloaded as required
- Assist with gathering and organizing file documents, policies, and documents received from outside sources
- Send and respond to correspondence/email from opposing counsel, vendors, clients, the Court, etc.
- Process vendor invoices according to client requirements
- Ability to work effectively independently and prioritize multiple projects and tasks
- Other tasks and projects as may be assigned
Qualifications:
- High level of self-motivation
- Bachelor’s Degree preferred
- Minimum of five years of experience as a legal assistant/paralegal in the first party and third party defense litigation arena
- Familiarity with e-filing systems, the Florida Rules of Civil Procedure, and general litigation procedures
- Knowledge of day-to-day operations of a legal office
- Computer literacy
- Proficiency in English language
- Excellent secretarial and organizational skills
- Working Conditions:
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, keyboards, scanner, telephones, and copiers.
Firm offers medical, dental, vision, 401k, short- and long-term disability, life insurance and a generous PTO policy. Salary commensurate with experience.
To apply for this job please visit www.infinitytalentfl.com.
