Downtown law firm is immediately seeking a Firm Administrator/Controller. The candidate needs at least 5-7 years of experience in professional services firm management. A Bachelor’s degree in business with a major in accounting or an accounting degree is REQUIRED. Excellent interpersonal, leadership skills, and the ability to simultaneously manage numerous tasks are essential. Must demonstrate initiative, professionalism, flexibility, and ability to work in a fast-paced environment.
Primary responsibilities for this position are the financial aspects:
- Accrual financial reports monthly using Juris Accounting Module
- Convert accrual to cash basis financials monthly – Excel report
- Run cost analysis reports monthly – Excel report
- Cash management – reports and bank reconciliations using Excel and Juris
- Various Excel reports set-up and update monthly
- Prepare the firm budget, salary, commission/bonus reports and update through the year using Excel
- The ability to maintain, update, create and interpret Excel spreadsheets is vital to this role.
In addition to the financial aspects are:
- Semi-monthly payroll thru ADP
- Implementation of all insurance policies
- Main contact with bank representatives and building management
- HR – from the search process to coordinating interviews, offer letters, and first day orientation
This position is primarily responsible for the firm, not the client. Any client functions, such as billing, trust transactions, receivables and transactions, receivables and payables are done by someone that reports to this position. The Administrator/Controller determines what needs to be paid but someone else actually runs the checks and makes the deposits.
We have someone handling IT as well as an IT vendor, when needed. This individual also handles our marketing and RFP’s.
This position reports directly to the Managing Officer and works closely with the attorneys as well as with all the staff. IT, billing, and receptionists report directly to this position and legal secretaries and paralegals report to the dotted line.
Benefits to include paid parking from the first day of employment.
After 30 days, firm paid health insurance for the employee if they select the base plan and if they select one of the upgraded plans instead, they are only responsible for the upcharge. There is also dental, STD, LTD, and group life paid for by the firm. After 30 days, PTO accrues monthly, 18 days the first 5 years then 23 days.
401k available after one (1) year, no match at this time. There is also a gym in the building that is available to employees free of charge.
This firm offers a collegial work environment and salary commensurate with experience.
To apply for this job please visit www.infinitytalentfl.com.
