Tampa based medical specialty publicly traded company is immediately seeking an In-House Legal Administrative Assistant on a temp-to-hire basis through the end of 2024. The position has the potential to go permanent with full benefits for the ideal candidate. This role is responsible for a range of administrative tasks, document management, and assistance with legal research to ensure the efficient functioning of the legal department. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with the highest level of confidentiality.
Primary Responsibilities include but are not limited to:
Administrative Support:
- Manage and coordinate schedules and appointments for General Counsel.
- Organize and prepare materials for meetings, including agendas and minutes for Board meetings for General Counsel.
- Handle correspondence efficiently.
- Prepare and format legal and management reports.
- Draft, review, and edit Reports, legal documents, and correspondence.
Document Management:
- Contract Management – Managing the Contract Management Lifecycle using third party software.
- Maintains and administers the company’s contract templates and completion of forms; retrieval / filing of current and legacy contracts to and from Contract Management System as requested by Team.
- Maintain and organize legal files, both physical and electronic.
- Filing and calendaring Intellectual Property deadlines using third party software.
Team Support:
- Assist with special projects and tasks as assigned by the legal team.
- Provide backup support to other administrative staff as needed.
- Department and Stakeholder Interaction:
- Communicate with other Departments and stakeholders to schedule appointments, provide updates, and gather necessary information.
- Conduct initial procurement/intake.
Billing:
- Process invoices and track payments.
- Coordinate with Accounts Payment regarding payment.
- Legal Research and Litigation Matters:
- Perform basic legal research using online databases and library resources.
- Compile and summarize research findings for attorney review, if required.
- Assist in the preparation and management of discovery documents and responses, when needed.
Educational Requirements / Qualifications:
- High School Diploma and minimum of 5 years of experience in a legal administrative assistant role or similar position.
- Experience with legal document management and familiarity with legal terminology.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Extremely tech-savvy; above average working knowledge of MS Office, in particular MS Forms for process flows; Impressive PowerPoint presentations; Excel reports with formulas and charts for Executive Team levels.
- Ability to maintain confidentiality and handle sensitive information.
Physical Requirements:
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additionally, the work requires the following physical abilities: mental acuity, visual acuity, walking, repetitive motion, speaking, talking, hearing, and typing.
Company offers a collegial work environment and salary commensurate with experience.
To apply for this job please visit www.infinitytalentfl.com.
