#2046 Medical Records Coordinator

  • Full Time
  • Tampa

South Tampa Plaintiff’s Personal Injury firm is immediately seeking a Medical Records Coordinator.  The ideal candidate will have worked in a physician’s office, a medical records collection company or in a law firm with some Plaintiff personal injury experience.


  • Work with a litigation team consisting of a paralegal and attorney to obtain and prepare medical files of cases for mediations, depositions, and trial.
  • Retrieve medical records by sending a formal request and tracking the request until records are received
  • Classifying those records and uploading them into an electronic records repository.
  • Updating the special damages, liens, and party information into case management system, Aderant Total Office.


  • Initiate and follow through on requests for records and bills when presented with a properly completed medical release or subpoena.
  • Make copies of records in response to in-coming requests for records.
  • Receive, scan, classify, index, file and upload records into records repository.
  • Recognize how medical records relate to a patient’s case and update the special damages, liens, and parties in Aderant Total Office.
  • Review and audit medical records for accuracy and completeness. Prepare as needed for trial, mediation or attorney review.
  • Organize records to avoid duplication of information.
  • Prepare invoices to recover cost of providing services.
  • Participate in project-related meetings, specifically when meetings relate to medical records.
  • Perform other duties to support paralegal as required.

Special Skills/Licenses/Training/Certifications Necessary:

  • Basic understanding of medical records.
  • Ability to communicate with a range of providers, prioritize work effectively and must be able to multi task in a fast-paced, oriented law office environment.
  • Attention to detail, strong organizational skills, strong analytical and critical thinking skills and must be process driven and self-motivated to follow up until task is completed.
  • Proficient use of Client Profiles/Aderant Total Office, Microsoft Office 2007 or later, and Adobe Acrobat Pro preferred.
  • Excellent verbal and writing skills are critical.
  • Able to take direction from paralegal, attorney, and senior clerk.

To apply for this job please visit www.infinitytalentfl.com.