#1685 Litigation Legal Assistant (Clearwater)

Regional law firm specializing in transportation law is immediately seeking a first-class Litigation Legal Assistant with three to five years of Florida law firm experience. The ideal candidate will be a professional, dependable team player with great communication skills, and meet or exceed the following requirements:

What We Require:

General Attorney Support

  • Assist multiple attorneys with litigated, non-litigated, corporate and administrative proceeding matters throughout the State of Florida and elsewhere.
  • Assist with various daily tasks and filings.
  • Monitor attorney CLEs.
  • Schedule and coordinate in-person and telephone meetings.
  • Create professional and modern documents with consistent formatting.
  • Manage emails, including filing of emails and forming of templates.
  • Help manage attorney workload through tracking of assigned matters and deadlines.
  • Proactively communicate and offer support and ensure help is provided in whatever manner necessary to facilitate completion of attorney tasks.
  • Take on special projects as requested by attorneys, including projects relating to both legal practice and firm development.
  • Assist with timekeeping and expense submissions.
  • Fully manage attorney travel, including all logistics, reservations, information, and coordination.
  • Keep attorney bios up to date on website.

Phone and Receptionist Coverage

  • Manage telephone systems and voicemails for attorneys.
  • Facilitate conference calling from conference room telephone system.
  • Cover phones as needed in absence of main receptionist and send messages to appropriate person.

File Organization and Technology and Social Media Management

  • Intermediate to advanced proficiency in Microsoft Office Suite programs and Adobe Pro is REQUIRED.
  • Intermediate to advanced proficiency in Worldox is a PLUS.
  • Keep Worldox updated in all matters and in library.
  • Help organize anything upon request and on own initiative when disorganization is observed.
  • Scanning and copying as needed for firm members.
  • Save emails and attachments into Worldox, with appropriate re-naming and metadata, for self and for assigned attorney(s).
  • Develop templates and forms and help improve visuals for firm.
  • Train other staff in technology skills.
  • Help with marketing and social media, including drafting, editing, and designing of social media posts and firm newsletters.

Correspondence and Hard Copies

  • Revise and prepare final correspondence on letterhead.
  • Scan for filing, e-service and retention.
  • Typing Speed of 55 WPM or better.
  • Prepare hearing and other binders, with clean and consistent tabbing and labeling.
  • Ensure printers are online and maintained, with sufficient paper and ink.
  • Make copies or notebooks as needed.

Calendar and Conferencing

  • Schedule dates/times as requested for appointments, conference calls and events.
  • Create tasks and calendar notifications, with reminders, for appointments and court deadlines.
  • Ensure conference room is enabled for videoconferences, with working microphone and video.

What We Offer:

  • Payment of 80% of employee’s health insurance coverage
  • Congenial work environment
  • Generous PTO policy
  • Paid Holidays
  • Paid Parking
  • Salary of $35k-$40k DOE

To apply for this job please visit www.infinitytalentfl.com.